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Part Time Administrative Assistant-Community Based Services Kirksville

Part Time Administrative Assistant
Community Based Services - Kirksville, MO.
Position
Summary:
The Administrative Assistant performs administrative tasks, the handling of sensitive matters and confidential materials, authoring and editing correspondence, managing filing systems, and general office duties for the Community Bases Services Department and reports directly to the Community Services Director. The CBS department is made up of the following programs: Community Treatment Homes, Family Reunification Services, Fostering Futures, Intensive In-Home Services, and Outreach Therapy.
Essential Functions:
1. Performs general office duties which include invoice billing for services, managing vouchers/expense reports/mileage reports/sign-in sheets and Service Records (SRI) for the Community Based Services Department. This may include composing business letters, transcribing correspondence as well as maintaining the filing of case files for referrals, children, families and fosters parents as needed per program.
2. Assist with front desk coverage, phone and door as scheduled, needed or requested. Coordinate coverage with FCCM Administrative Assistant for the Westminster building from 8:30 am to 4:30 pm.
3. Update and distribute weekly emails of CTH and Outreach Therapy openings, or as requested.
4. Takes, transcribes and edits the minutes for meetings as requested, and submit roster, agenda and minutes to training department. Assist with meeting organization as needed.
5. Organize and maintain resources for department resources library.
6. Tracks and completes projects and tasks as related to the Community Based Services department areas of responsibilities.
7. Maintain access to Residential FamCare to assist Community Service Director as needed.
8. Manage postage machine for CBS outgoing mail.
9. Manage payroll duties and petty cash account.
10. Performs all other duties as assigned for the betterment of Great Circle, and children and families.
Education and
Experience:
? At least six months of clerical experience, and knowledge of general office procedures, word processing, spreadsheet and database management, and a high school diploma or equivalent.
? Experience with and knowledgeable of Microsoft Office, Excel Spreadsheets, Outlook and other office software.
? Ability to operate various office machines, including a computer.
? Ability to read, write, speak, and understand English, and have good communication skills.
? Possess a current, valid driver's license and meet the Great Circle requirements for insurance.

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